Facility Inspection & Maintenance Service

Facility Inspection and Maintenance Service

Facility inspection and maintenance service aims to improve operational efficiency of your facility by providing Inspections, Maintenance and testing of Automatic Doors, Fire-rated Rolling, Sliding, Rolling, or Accordion doors. We provide both on-site inspection and testing to help control the security risk of perimeter entry way of your property/facility.


Every facility comes with its own set of challenges that is why Door and Dock solutions unparalleled service, products and savings. We are a team with an average of 15 years industry experience, implementing an effective maintenance and inspection system is essential for the safety, reliability and sustainability of your facilities. Regular Inspections and maintenance help to increase safety for your employees, improve performance and maintain efficiency for your business operations, and can help you identify possible code compliance violations and related legal obligations.

Facility Inspection and Maintenance Service is a comprehensive program designed to address life safety hazards within occupied commercial buildings, including properties used for habitation. Comprehensive inspections pay particular attention to the durability, operability and accessibility of doors, door-operating devices and their operating controls. The program also includes quarterly visual inspections of these items in conjunction with facility fire extinguisher walk-throughs, resulting in a lower probability of accidents or injuries during a fire emergency.

Facility Inspection and Maintenance services to ensure that the entrances and exits of your building(s) pass code requirements and provide a reasonable level of safety and security. Typically we recommend inspections for: automatic sliding glass doors, automatic swing-in type entrance doors, fire rated rolling, sliding, rolling horizontal and swinging doors; exit devices such as emergency exit devices, door closers; de-energized door wings (without doors); exterior door hardware such as locksets, deadbolts and other portals; vertical sliding/swing gates; access control systems; revolving doors; handrails; push bars, access control systems.

Our facility inspection and maintenance service is a great way for you to be sure that the important parts of your business are working efficiently and safely. We can help with inspections and maintenance of any fire or smoke doors in your building, as well as automatic doors like those in your lobby or hangar. Not only can we advise you on when annual testing is required, we make sure it’s done correctly. We also provide documentation when you need it.

Why are maintenance inspections important?

Inspection is a critical part of any building's maintenance program. It is the only way to ensure that your assets are operating as they should, and that there isn't a problem that could lead to an emergency repair or cause a safety issue. An inspection log can be a valuable tool for documenting, tracking and prioritizing commercial doors , Loading dock and fire doors problems.

It's probably not news to you that regular maintenance is the best way to avoid equipment breakdowns. Equipment that's well-maintained lasts longer, runs more smoothly and uses less energy than neglected equipment. But how much maintenance should you do? Many people think that if they just keep it running, everything will be fine.

The need for maintenance on your building's doors , Loading docks and automatic doors is no different than for any other piece of equipment. If you want your doors to last as long as possible, you need to inspect them regularly. Scheduled inspections are the best way to keep your doors functioning safely, securely and at peak performance throughout their lifetime.

Cost of unsafe doors

The cost of unsafe doors in the U.S. is estimated to be $1.4 billion each year, including health care expenses and workers' compensation costs. As the number of injuries caused by unsafe doors increases, so does the cost of repairs and equipment replacement. *Unsafe doors contribute to about 14,000 serious injuries every year in the U.S., causing workers to miss an average of 21 days of work.

*A majority of these accidents happen in commercial buildings. A third occur in schools and public buildings, and just over 10 percent happen in private homes.

The cost of unsafe doors is really no different from any other cost. It must be weighed against other opportunities. Has the cost of risky behavior become so large that investment in prevention will save money? What are the odds that someone will get hurt? What are the odds that if they do get hurt, they will sue? What is the likely damage award? And so on.

These are important questions to ask, but they have little to do with how much it will cost to repair or replace equipment or buildings or vehicles after an accident has occurred. That's because the risk has already been taken by then. The likelihood of being sued for an equipment failure, for example, is about the same whether the equipment failed because of negligence or because of normal wear-and-tear. It is useful to look at your facility in terms of the three major categories of risk: people, property, and operations.

What are the most dangerous areas in your facility? Where are the greatest opportunities for accidents that could lead to injury or death? Are there any areas that are particularly susceptible to loss due to theft or vandalism? Are there any areas where you have inadequate protection against hazards such as fire, floods, tornadoes, earthquakes?

Are there any areas where you have inadequate security against vandalism or theft? Are there any areas with inadequate lighting or ventilation? Are all of your hazardous materials properly labeled and safely contained? Are all of your tools and equipment in good working order? Are all of your electrical outlets properly covered when not in use?

Are all critical power sources protected by proper circuit breakers or fuses? Is adequate attention being paid to the maintenance of elevators, escalators, moving walkways, doors, ramps and stairs throughout the building? Is proper attention being given to food handling procedures? Are employees being properly trained in the safe use of equipment and machinery in their line of responsibilities? Are all employees being trained in safe work practices in general?"

In business, as in life, the price of security is often paid in inconvenience. It may be easier to leave the doors unlocked and the windows open, but it's a gamble. Every time a bike is stolen or a drink is spiked with a date rape drug, a company takes a hit. The cost can be much greater than any one incident might suggest.

If nothing ever happened, employees might decide the company didn't care about them enough to bother locking things up. And if they don't feel cared for, they're not likely to work as hard or as well as they otherwise would have. And then there are the legal costs if someone gets hurt on your property or if you have to pay for something that wasn't your fault. Not to mention that you could lose customers who think you don't take safety seriously enough.

To comply with OSHA standards

The Occupational Safety and Health Administration (OSHA) doesn’t make a lot of headlines. But if you work in manufacturing, then OSHA rules affect you. The new OSHA regulations are intended to help prevent serious injuries occurring to employees who are loading or unloading trucks. Part of this is ensuring loading dock levelers are installed in a manner that protects the safety of all employees. What most people don’t know is that loading dock levelers fall under the category of ‘mechanical equipment’. This means there are many requirements placed on mechanical equipment within the guidelines established by OSHA.

According to OSHA, mechanical equipment includes forklifts, docks, hoists, conveyors, and any type of material handling equipment that does not have an engine. While it can sometimes be difficult to determine what falls into the category of mechanical equipment, the purpose is simple: protect employees from hazards related to mechanical equipment.

The new standards, which were made in late December 2017, require barriers to be installed on loading dock leveler decks in order to ensure no one falls off while they are transporting items on their forklift. These barriers have been in place for years in some states, but now all states have adopted these standards and always require them for use. The Americans with Disabilities Act (ADA) and the Uniform Federal Accessibility Standards (UFAS) are two sets of regulations that affect loading dock levelers. As of 2017, both of these have been updated with the new standard ADA-compliant equipment.

Conduct a safety dock audit

A safety audit is a systematic examination of areas in which potential hazards exist. It can reveal issues that need to be addressed before an accident occurs. Safety audits are commonly conducted when an accident has occurred, but there are many reasons to conduct one proactively.

An accident is the worst possible time to discover that there are problems with your loading equipment or that you don't have enough space for parking. Do your employees know what to do in case of fire? How often is the first aid kit restocked? Are there enough fire extinguishers? An audit will put all these issues to rest so they don't become critical when it's too late.

An audit also shows where your company shines and where there is room for improvement. It shows where you are compliant with regulations and where you could use some guidance from an expert. Conducting a safety audit not only helps eliminate hazards, it also gives the impression that management cares about employee safety, which could lead to improved morale among your staff members.

The first step is to assess the dock's safety. Is there adequate lighting? Are safety rails in place? Are there areas of the dock that are slippery or are wet, posing a fall hazard? Are there any exposed electrical cords or pipes where workers can be injured? Are potential tripping hazards visible, such as pallets left on the dock overnight?

The next step is to evaluate how each worker uses the dock. Do they use the stairs, the lift, or both? How do they load and unload their equipment? How do they work with their co-workers to ensure safe loading and unloading of containers? How often are equipment inspections conducted to ensure that lifts and other equipment is in working order and safe for use?

It's important to note that a workplace accident doesn't always occur in a single moment; instead, sometimes injuries can accumulate over time. For instance, if a worker has been lifting heavy loads every day without using proper lifting techniques, over time they could develop chronic back pain or soreness in their extremities. This is why it's important to note any issues with equipment and how workers interact with one another while on the job.

Evaluate security

Safeguard your facility by limiting access to the loading dock. If your company is in a high-crime area, consider adding an intercom system to the dock, with cameras and screens that allow you to monitor who is coming and going, and when.

Another way to secure the loading dock is by using an electric lock with a keypad or card reader. This will allow you to limit access to only those who are authorized without having to keep track of keys. It is also important to keep your facility' s security system active at all times, especially when the business is closed. An alarm will sound if someone has opened or broken through any door or gate, or if a vehicle restraint has been breached.

Keep up with maintenance

An effective maintenance program requires that you perform regular inspections of the loading dock's mechanical components. When it comes to loading and unloading vehicles and/or freight, dock levelers and vehicle restraints play a critical role. Often overlooked, these important components must be kept in good working order to ensure safety and efficiency. If not properly maintained, dock levelers can become dangerous to use. Vehicle restraints can malfunction or become damaged, causing unsafe conditions for workers and vehicles. Dock levelers, vehicle restraints, and overhead doors should be inspected regularly for signs of wear or damage.

Examine loading dock accessories

At a loading dock, the dock bumper is a crucial component. It protects the sides of a vehicle from damage when it is backed up to the dock. The bumper also prevents the vehicle from going too far back and hitting another vehicle or damaging the dock itself. Aftermarket loading dock accessories are not only important for ensuring proper functionality but also for safety. Dock bumpers must be able to withstand heavy shocks without breaking off or coming loose.

Lights are vital for nighttime loading and unloading. Most of these lights are placed on top of the trailer, but some models include lights that are mounted on the sides as well. They should be clean and free of cracks to ensure optimal lighting performance.

Repair or replace dock seals and shelters

Dock seals and shelter systems can be installed to help seal up any openings in your dock leveler. Dock seals and shelters come in a variety of different styles, and they're designed specifically for each application. Dock seals and shelters are not created equal; make sure to pick the right one for your needs, such as one with isolation strips or one that is made of different material (such as rubber or plastic).

Overhead doors with vertical gaps create an open space between the door frame and the ceiling, which equates to 2.5 square feet of unsealed space. 3. A shelter or dock seal is more effective when it's mounted on the ceiling above the overhead door opening rather being mounted directly on top of the door.

A poorly maintained dock or warehouse can lead to a number of problems that could cost you thousands of dollars in lost revenue and productivity. Warm air rises and floats through the building, reducing energy efficiency and causing employee discomfort during bad weather. Inefficient dock seals result in energy loss and even mildew growth on the walls and ceilings.

To stop these problems from happening, check overhead doors' vertical seals and bottom seals, as well as the seals along the perimeter of the dock leveler to make sure they' re not leaking. If your operation uses trailers with swing-out doors, it' s important to use a shelter that seals off these gaps.

If a shelter is installed improperly if it is not level or if it does not fit tightly air infiltration can cause significant energy loss. For example, a 20-foot trailer with an 8-foot-high door will experience about 2 cubic feet of air infiltration for each square foot of door space when the door is opened under standard atmospheric pressure. The company loses about $160 annually in energy costs for every 1,000 sq. ft. of unprotected door space on a typical 20-foot trailer with an average-sized door opening.

Check dock doors

When it comes to dock doors, damage control is key. A dock door maintenance plan can prove invaluable in preventing problems before they happen, and also helps avoid costly repairs when damage does occur. Dock doors are exposed to a great deal of abuse over time. With that said, the earlier dock door damage is identified, the easier it is to mitigate future problems. Dock door maintenance plans can be created for any facility using various types of doors, but the most important thing to consider about them is that they are useful for identifying areas where your doors could use improvement.

A dock door is a very small part of a warehouse, but it can cause a big headache if damaged. If a dock door is hit hard enough by a forklift, the impact can drive the ramp gate into the frame. This can compromise the structural integrity of your warehouse doors and lead to costly repairs or even replacement. When you're looking for warehouse doors , ensure that they are designed to handle high-impact collisions.

Energy Efficiency

An energy audit can point out the most significant changes that you can make. You may find that an upgrade to your lighting is the easiest improvement to make, or that sealing your loading dock doors will reduce air leaks and reduce your energy bills. A new vertical dock leveler will improve the way your warehouse operates and will increase your revenue by allowing you to use your docks more efficiently.

The beauty of vertical dock levelers: they seal off the cold air and heat from outside, so your warehouse stays warmer and uses less energy. This is something many warehouse managers don’t think about, but it makes a big difference for your bottom line. Evaluating your loading dock doors can improve your energy efficiency as well. For example, the rubber gasket around any loading dock door may need to be replaced because it could be cracked or damaged. The rubber needs to maintain a tight seal around the metal frame and keep out any drafts that would make your warehouse less efficient.

Code Compliance and Legal Obligations

Unsafe doors can cause injuries and deaths as well as property loss and destruction. The above code language means that doors in healthcare, assembly, and office occupancies will be required to be inspected and tested not less than annually beginning January 1, 2010. Doors in these occupancies that are not in compliance with the 2009 editions of NFPA 80 (fire) and NFPA 105 (smoke) may be forced to comply using a variety of options.

It is important to note that the above code language addresses doors that are not in compliance with current editions of NFPA 80 (fire) and NFPA 105 (smoke). In the 2009 edition of NFPA 101 [life safety], primary egress doors in certain occupancies will be required to be inspected and tested not less than annually. This means that automatic door operators must be inspected to industry best practices at least annually by an American Association of Automatic Door Manufacturer (AAADM) certified inspector.

A qualified door inspector should be able to demonstrate a thorough knowledge of the products they are inspecting as well as a thorough understanding of the applicable codes. The findings from an inspection should be documented in a report that includes a complete description of the products inspected, any defects found, and all corrective actions taken. In addition, the inspector should provide an estimate of the remaining service life of the products inspected. The report should be available for review upon request by building occupants and/or property owners.

In the United States, laws governing automatic doors vary from state to state. In most states, it is up to the building owner to ensure that the doors are safe and up to code. Often, this is done by hiring professional inspectors or maintenance personnel. The AAADM offers a certification program for inspectors of automatic doors. The most common problems with automatic doors occur in the rolling steel fire-rated type. These failures include:

Inadequate lubrication which causes friction and jamming of the door, inadequate or worn door seals which allow smoke and heat to bypass the door, electromagnetic failure or power surges that disrupt normal operation of the driving motors and electronics, drive failure such as carbon brushes that wear out prematurely due to excessive use or lack of regular maintenance, motor failure such as shorted windings, overloading, and loss of lubrication in the bearings and motor mounts. To discuss how our facilities inspection services can help you ensure the availability, safety, and reliability of your assets, contact us today by Phone: 832–232–9150 24/7 Emergency service Phone: 888–611-7703

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